February 9, 2009--Message from the President

I downloaded from the FMCA web site the recommended Formats for the Bylaws and Standing Rules. I went through each document and made the revisions following the FMCA format. All board members were sent a copy of the proposed revisions and were asked for input. Any input, where applicable was added. The following is the final recommended revisions. Only the sections with recommended revisions are included here. All the
remaining portions will remain the same.

Marlene Laughton, President CBC

THESE ARE THE PROPOSED REVISIONS TO THE CBC BYLAWS AND STANDING RULES

BYLAWS

ARTICLE II - OBJECT

Change 2: to Area: This Chapter shall be authorized to function in the FMCA’s Northwest area. Add 3. Scope: This chapter will have members with a mutual interest in motor homing and drawn from location of Alaska, Idaho, Oregon, Montana, Washington, Alberta, British Columbia and Northwest Territories Canada. This is from FMCA’s Chapter Bylaws Format.

ARTICLE III - MEMBERS
Add 5. A member must own a Qualifying Motor Coach (motorhome) or at least 1/3 interest in a Qualifying Motor Coach (motorhome) in order to vote or hold office in this chapter. From FMCA Chapter Bylaws Format.

ARTICLE IV – OFFICERS
F. No officer or member shall become vested of any right, title to, or interest in any Chapter property, except as required by law.
Change officer to official. From the FMCA Chapter Bylaws Format.

ARTICLE V - COMMITTEES
Change sentence under Quorum to read: 3. A committee quorum shall be 51 percent of committee membership.
As Duke was the chairman of the nomination committee and because it only had three members and those members need to be elected it now cannot function to fill the vacancy for National Director. By changing the requirement to 51 percent any committee, no matter what its size, should be able to function and meet the quorum requirements.

STANDING RULES /MEMBER HANDBOOK

ARTICLE I DUES
1. Dues are set by a resolution of the membership at the annual meeting. Change sentence to read: Dues are set by a resolution of the membership at an annual meeting. "At the annual meeting” sounds specific to a particular meeting. This change will allow it to be done at any duly called meeting.

ARTICLE II ELECTION
1. September is nomination month by individuals or a nominating committee. Change to read: August is nomination month by individual CBC member and/or a nominating committee. Delete this sentence: Nominees must indicate acceptance to the Executive Board. Any CBC member in good standing who wants to run for any office will be put on the ballot. This is covered in the Bylaws Article VII Elections 2. Nominating Committee Duties C

3. VOTING:
B. Nominations will be open from the floor prior to the election at the September rally.

Change to: Nominations will be open from the floor at the August meeting. This will allow any nominees name to appear on the ballot
rather than being written in on election day.

4. TERM LIMITS are one year and re-election for no more than three years in succession to the same office.
Change to read: Term Limits are one year and re-election for no more than two years in the same office for a total of three consecutive years. As currently written the limit would be four years and I think the original intent was a 3 year limit.

ARTICLE III EXECUTIVE BOARD
2. RESPONSIBILITIES:
A. Board Members will enforce all Member and Volunteer Handbook (Standing Rules) and Bylaws.Change sentence to read “ Board Members will enforce all Bylaws and Member and Volunteer Handbook /Standing Rules.” Bylaws always come before standing rules.

ARTICLE IV DUTIES OF OFFICERS
1. PRESIDENT: Chief executive officer directing the business of this Chapter, presides at the meetings and appoints, with Executive Board approval, all committees and appointments as required, to fill vacancies to the Executive Board that may occur between general elections. Is responsible for ordering rally prizes and parking signs provided each year by FMCA. Change this to read: Chief executive officer directs the business of this Chapter, presides at the meetings, appoints necessary committees, except nominating committee. Is responsible for ordering rally prizes and parking signs provided each year by FMCA. Reference Bylaws Article VII Elections 2E. Any vacancies occurring in elected positions are the responsibility of the nominating committee to
nominate a replacement candidate.

2. 1ST VICE PRESIDENT & WAGON MASTER B. Forwards a list of rallies to Family Motor Coach Magazine for timely publication.
ADD: Notifies President when list is sent so rally prizes may be ordered Change G to: Is responsible for rally prizes and parking signs and their distribution to rally hosts. Clarifies the duty.

4. SECRETARY: A. Keeps the minutes of all meetings, maintains a file of the minutes, posts one copy on the rally bulletin board. Change to read: Keeps the minutes of all meetings, maintains a file of the minutes, provides a copy to the webmaster for posting on the web site. We don’t have a rally bulletin board. If minutes are posted on the web site we can dispense with the reading at meetings. change 1 to D. and Change to read: Forwards a CBC roster, FMCA numbers, and CBC officers on the appropriate form with address and phone numbers, as well as the certification that CBC held the required number of meetings in the previous fiscal year to the National FMCA office no later than December. More concise.

5. TREASURER: B. Writes a financial report for each business meeting. Add to sentence “and provides a copy of report to each board member”
C. Posts the current financial report on Chapter bulletin board at each rally and mails a copy to each voting Board Member not present at the
meeting. Delete C No bulletin Board and mailing not necessary. Change D to C and replace with :At the expiration of his/her term of office, all postings will be made current and all chapter monies, voucher books, and papers in his/her custody will be delivered to the incoming Treasurer. Change E to D

6. RALLIES 2. REGISTRATION FEES: E. On September 1st of each year the Treasurer will determine if CBC assets (Checking balance plus
reservation deposits made less any dues received for the following years) exceeds $5,000. If so, the funds, or a portion of the funds, over
$5,000 will be applied to the cost of a rally the following year, to be determined by the Executive Board.Change last sentence to read “If the balance exceeds $5000.00, a portion of the funds over $5000.00 will be applied to the cost of the following years rallies. Add sentence: “ The amount to be determined by the
Executive Board.” This would benefit more members
6. BADGES: B. The Host(s) will issue guests at rallies guest badges. Change sentence to: “Rally hosts will provide guests with name badges for use at the rally. Sounds better.

VII AMENDMENTS
1. Authority to amend the Member and Volunteer Handbook (Standing Rules) rests with the Executive Board of CBC Chapter of the Family Motor Coach
Association, Inc.

2. Any member in good standing may submit a proposal to amend the CBC Member and Volunteer Handbook (Standing Rules). Individual member and
Committee proposals shall be presented to the Executive Board in writing.

ADOPTING AMENDMENTS:

The proposal, if approved by a two-thirds majority of the Executive Board, and voted on and approved by a majority of the general membership
of CBC present at a duly-called meeting, providing that prior notice of at least thirty (30) days has been given of the proposition(s) to amend,
will be adopted. Notification of the change will appear in the next Newsletter. B. The amendment will be appended to the current Member and Volunteer Handbook (Standing Rules) together with its date of adoption.C. A copy of the amended Member and Volunteer Handbook (Standing Rules) will be issued to all Executive Board and any Chapter members upon request as well as posted on the CBCs’ web site. Delete this entire section. Roberts Rules of Order states”A standing rule can be adopted by a majority vote at any business meting without any previous notice.” This is an unnecessary layer of bureaucracy we don’t need.

VIII AUDITING 2. The Audit Committee will audit the books of the Chapter annually. The committee will submit the completed audit to the Executive Board by January 1st, if not before. Change January to November. Our fiscal year starts in October Renumber Auditing to VII