Ever wanted to host a rally, but didn't know how to go about it? This is where you'll find everything you need to know.
The following is a checklist of what you need to do to host a rally.
Before the Rally:
Confirm your reservations including park/site name, address, contact person, phone number(s), facilities and amenities included and preferably in writing from the park (fax, email, letter, etc.). Will separate reservations be required for early arrivals?
Do you need a deposit for the campground or a caterer or an advance for supply purchases? If so, notify the Wagonmaster of the amount. when you need it by, and who to make the check payable to. Keep track of your expenses and receipts. Rally hosts and co-hosts are expected to request reimbursement for all reasonable costs associated with putting on a rally including phone calls, postage, etc. You are not expected to subsidize your rally.
Any insurance requirements? Does the park/site provide or do we need a certificate of insurance from FMCA? If required please complete and return the enclosed Liability Insurance Questionnaire. (Usually for rallies on private property or fair grounds, etc.)
Obtain clear specific directions to the park/site from all reasonable directions of travel (North, South, East, West). Be specific using street names, numbers, clearly recognizable land marks, etc. Check with local authorities regarding roads/bridges with weight restrictions or construction projects on the dates of your rally when deciding which routes we will publicize.
For dry camp locations is the area free of combustible ground cover and is the site reasonably level with about 25’ x 60’ for each coach? Are there any tight turns a coach with tow vehicle will have trouble with? Are there any low utility wires, tree branches, or other hazards? When parked will there be enough room for coaches to exit in case of an emergency? How will garbage disposal be handled? Are any special permits required for the location.
Now you could probably use some help. That's why two host couples is a very good idea.