What's Next? Registration forms and Rally Flyers.
Determine if you want to handle the pre-registration process or have the Wagonmaster do this. (This is usually handled by the Host)
Send or contact the Wagonmaster with all the information y ou have collected. He/She will prepare a rally flyer and registration form, or you may prepare your own form following the enclosed example and send it to the Wagonmaster for approval. Once approved, the registration will be forwarded to the newsletter editor for publication.
Prepare a rally agenda with coffee, meal, and event times. Share this by including it in your rally packet or sending it to the webmaster. Keep the weekend light, moving and with enough variety to make our members and guests want to return to future CBC events. Remember, some of the most memorable and fun times at a rally are unplanned and spontaneous, so allow for this.
Obtain local emergency service information such a police, fire, ambulance and hospital/clinic locations and phone numbers. This can be as simple as making sure a local telephone directory is available on the rally site. Check with the local agencies regarding the placement of rally direction signs. Some DOT Districts and City Regulations prohibit or restrict the placement of “Unofficial Signage” on public rights of way. If you are expecting a large group arrival at a specific time, work with the law enforcement and/or Departments of Transportation regarding traffic control if needed (this is usually not a problem for a chapter rally).
RELAX. THANKS. You will do a great job and the rally will be a lot of fun for you and everyone there.
Now that you have hosted a successful chapter rally there are a few last details:
Was the rally site left in as good or better condition than when we arrived?
Write a brief summary of the rally and forward it to the newsletter editor immediately. If it's put off, it will be forgotten.
Write thank you notes to campground staff, vendors, suppliers, etc.
If you handled the pre-registration process, batch the registration forms and checks and forward them with your receipts and financial report to the Treasurer. If checks were inadvertently made out to you instead of “Columbia Basin Cruisers,” be sure to endorse them before you forward them. For convenience, this step can be done in person at the rally or mailed immediately after the rally.
Host a Rally! Have fun with it!